Does anyone here handle HR 218 qualifications for retirees from their agency?  I’ve been asked to take care of a few retirees, but I’m not sure I have a handle on the paperwork side. I’ve seen some ‘HR 218’ certification cards you can buy on the internet, but I can’t figure out if there is some required paperwork that must be filled out, and what paperwork, if any, has to be retained by by the entity qualifying the retiree.

Anyone here handle this for their agency?

Thanks

Not quite sure what you're asking.  You shouldn't be issuing any cards.  Requirements and paperwork vary by state.

I'm a retired LEO and Firearms Instructor.  I handle the HR-218 qual for a Sheriff's Office in NV.

Basically, a retiree shows up on qualification day and I run them through a simple qualification course.  Assuming they pass, they fill out a simple one page form and I sign off on it with their qualification score.  The paperwork is dropped off at the SO and they issue the card.

ETA:  In NV the qualification course and required paperwork is defined by the Nevada Sheriff's and Chief's Association.  That is where I download it from.  I would assume your state has a similar organization.

So I poked around on the state law enforcement page and found this (after a lengthy disclaimer stating that it was not legal advice, of course):  “ demonstrating that an officer has met the agencies firearms qualification can be done by carrying proof of one’s most recent qualification on the range. Some agencies or state authorities issue dated cards, documenting range qualification. If your agency does not give you written proof, you should have an agency point of contact available to confirm this factor if challenged.”

We have a standard state commission firearms qualification form we use for qualifying, so that form, signed by both parties seems like it would more than cover the requirement. I guess having a card just makes it easier to carry in one’s wallet.

Curious. What state are you in.

Jsut did this yesterday. (we qualify based on retirement month).  It's just a form the range staff drew up. Nothing special.  I take a pic of it and keep in in my phone. I'm sure they just keep it in a file somewhere.

This where I qualify... here are all the forms downloadable, that you seek (at bottom of page):

https://www.rockhr218.com/

Florida

every one is different.  
our retired officers have a city id card that says RETIRED.

When they come in to qualify, I have them do our standard course, sign the sheet and that stays with the dept.  I give them a business card where I write their name on it and the date of qualification and it has my state issued requal # and some LEOSA language.

haven't had any issues or complaints.

we haven't opened it up to other officers retired from different places yet.

@Razzman1

Contact the Professional Standards Division at FDLE. They will issue you, personally, qualification cards (CJSTC-600) with control numbers. You will be required to maintain a log of those people you certify and issue a card to. When I do them, I have the person sign an extra form that says the only thing I'm certifying as an instructor is you passed the shooting qualification course and the rest of the legal requirements to qualify under HR218 is their responsibility.

Thank you.  I'll get on that today.

I’m certified to do LEOSA qualifications. Up until a few years ago, you as the instructor had to purchase the qualification cards from an authorized supplier here in PA. The supplier was chosen by PA State Police/MPOETC. The cost of each card was $2.

A few years ago they changed the way it’s done. When you run out of the cards, you now submit money and they send you a file you download onto your computer. You are supposed to create your own number system in order to keep track of the cards you issued. The prior system of purchasing cards already had the numbers printed on them as issued to you.