Posted: 11/13/2008 4:36:36 PM EDT
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I was looking thru the help wanted listings, and came across this one, geez!
Hi, I'm looking for an incredible assistant to help me around the office during the week. Specifically, I need help with: fielding phone calls from clients, typing, preparation of legal documents, entering client related data into our client database management program, meeting with clients, filing court documents, connecting inbound and outbound phone calls, working on and managing client files, daily scheduling and appointment setting, reviewing client related documents, filing court documents online, transcribing and processing dictation requests, communicating with clients, attorneys, medical providers, etc., in person and by telephone, posting information online, and assisting me, the other attorney in my office, and the Administrative Manager and Client Services Manager with miscellaneous tasks. Personality wise, I'm looking for • Someone who can take a project and just get it done. I don't want to hear about the problems and issues and reasons that come up, I simply want the results agreed upon to be completed on schedule and to spec, no excuses. Let me repeat that point - no excuses. Either something is done or it isn't, there is no I tried, I'm waiting to hear back from someone, I left a voice mail message or sent them an email..., or I don't think it's possible. Either it's done, or it isn't. • The love of schedules. i.e., you make and manage your own (and my) calendar, stick to it, schedule tasks and appointments, and get things done on (or ahead of) schedule. • Someone who can work on their own. Some days I work from home from 5:00 AM until 11:30 AM. After lunch, I arrive at the office between 1:00 PM and 5:00 PM. Most afternoons are packed with client phone calls, conference calls and work projects. I may not be in some days. You need to be able to work on your own, and, when necessary, take direction from one of the managers in the office. This also means you can work without disrupting me or others. You and I will have scheduled times to catch up on projects, go over any questions, etc., but you MUST be able to do your tasks and projects on your own with minimal interruption. • Someone to tell me This is now my problem, not yours; I'll take care of it! • Someone who always says Good morning! and leaves their personal life at home. When you're here, you're here and no matter what happened before you walked in the door, you're present when you're in the office. Upbeat personality is key. • Someone who is personable and gets along with people, i.e., clients, vendors, and co-workers, and has no problem picking up the phone and talking to a stranger, helping someone out, or setting someone straight in a firm, yet professional way. • A dynamic person who can switch projects and focus with ease, and can easily multi-task between various projects. Things change (including my mind, at times!) and this should be both expected and anticipated! • A If I don't know the answer, I'll find it personality. We encounter new things every day and often don't have answers internally. You'll often have to pick up the phone and get an answer from a stranger! I am NOT looking for: • A 9-5 punch-card Hey, I got done what I could today but I've gotta get out of here kind-of person. • Someone who comes in and thinks Hmm... what should I do today? (Hint, before you leave, you should already know what you're doing the next day). • Someone who likes to yap with co-workers while or instead of working. • A deadpan personality. • A know it all. (None of us know it all. Know what you know and know what you don't know. If you don't know the answer, find it!) Who I Am I am a fast thinking, fast talking, fast acting, results-focused lawyer/entrepreneur, born and raised in Peoria. I graduated from St. Louis University School of Law in 1982 and have been practicing law in Peoria for over 25 years. What We Do We are a mid-size law firm that handles various types of legal cases, with an emphasis on auto-accident injury cases and bankruptcy cases. Where You'll Be Working We have a professional, state-of-the-art law office located in downtown Peoria. You'll have your own desk, computer, printer, phone, etc. When You'll Be Here This is full-time, but if you think you'd be a really good fit for this position, and you can only do part-time, we're flexible and may be able to make that work. Hours are flexible, and we could use someone starting as early as 8:00am, or as late as 10:00am. What You Can Expect From Us We are very focused on the law firm and your primary function is to support our highest and best use of time, which means we'll be expecting a lot from you and expect that when a project is assigned and a deadline and spec agreed upon, that that's the last we'll hear about the project until it's completed to spec and on time. We don't take missed deadlines or excuses lightly, but do keep an open line of communication during projects if you need help or guidance. We have a lot of trust in our assistants, and place a lot of responsibility in your hands. To start, you'd be compensated $12-$16. Growth wise, you'll start as a general assistant helping out with everything, and as we jointly discover your strengths, we'll start to specialize and promote you into certain areas. If You Think This is You... You'll note that we don't have a long list of requirements, degrees, etc... If this seems like the kind of opportunity that would be of interest to you, we're looking for people with the right personality and attitude and even better with applicable results. We don't want to know your job title so much as what results you've brought to past companies, and what sort of results you think you can bring to us. If you think you might be a good fit, we'd be interested in talking to you further. How this works... If you are interested so far, the first step is a pre-interview. In the pre-interview you listen to a recording I made that outlines what the company does, benefits and our philosophy. This is like having a first-interview, but you don't have to get dressed up. Instead, you get to find out more information before doing anything. It's important that you listen to the entire recording before you contact us about the opportunity. Listen by copying and pasting the following link into your browser (please be patient, it may take a couple of minutes for the audio file to load): http://www.painlessbankruptcy.com/job_posting.mp3 Third, we'll select from the letters we receive to bring you in for a 30-minute discussion so we can get to know each other better and decide where to go from there. Chances are we'll be speaking with 4-5 candidates at that point. For the second interview we'll have a longer discussion, reserved for 2-3 candidates. We'll give you a tour of the office, show you where you'd be working and introduce you to the rest of the team. Then, if you and I decide employment here is right for us, I'll offer you the opportunity and work out the details. Remember, though, this all starts with the recording. You can listen by copying and pasting the following link into your browser (please be patient, it may take a couple of minutes for the audio file to load): |