Posted: 6/19/2015 9:37:20 PM EDT
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I run the operations and maintenance for two office buildings. A little over 1,000,000 sq. ft. of property. Until a few weeks ago we were basically a 6am-6pm weekday operation. Everyone had weekends and nights off unless something special was going on. We have new tenants and will have to staff the buildings 24/7. Of course no one is happy. I asked the guys to come up with an acceptable schedule covering all shifts and I would consider it. All that did was leading to bitching and whining, telling me to hire a weekend and night guy.
This is where the schedule geniuses are needed. I need to come up with a schedule for 6 guys. Mon - Fri I need most of my coverage. From 6pm-6am on weeknights and on weekends I only need one guy on duty. Mon - Fr- 6am-6pm, I need a minimum of three guys on duty. I am trying to give everyone at least a Saturday or a Sunday off. Anyone with a similar job and schedules that may work? Do your guys prefer a rotation or a fixed schedule? |
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Throw up a free pmag or something, this is worse than asking someone to do your homework for you.  Quoted:
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I guess everyone's at work??? Throw up a free pmag or something, this is worse than asking someone to do your homework for you. No shit. Isn't this what you get paid to do OP? |
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Weekdays. 12 hours 5 days 3 on a shift = 180 man hours
Week Nights. 12 hours 5 nights 1 on a shift= 60 man hours. Weekend = 48 man hours. You are 48 hours short. You need to either pay 48 hours OT per week or higher one or two more people. Eta: With one there will still be OT involved, between that and request for leave you better add two or three. To make the schedule work, I would probably look for 5 more PT. |
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graph paper for each day.
Mark columns by the time of day, one block per half hour. Using the best guess on man hours needed per hour, Put that number below the time draw horizontal lines below each hour, one of the needed man hours per row. You should wind up with a series of staggered hours displaying when worker shifts start and stop. fill in names, or ask them to. |
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No shit. Isn't this what you get paid to do OP? Quoted:
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I guess everyone's at work??? Throw up a free pmag or something, this is worse than asking someone to do your homework for you. No shit. Isn't this what you get paid to do OP? I can surely make a schedule but I am trying to make it at least half way acceptable so the whiners won't quit. |
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I can surely make a schedule but I am trying to make it at least half way acceptable so the whiners won't quit. Quoted:
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I guess everyone's at work??? Throw up a free pmag or something, this is worse than asking someone to do your homework for you. No shit. Isn't this what you get paid to do OP? I can surely make a schedule but I am trying to make it at least half way acceptable so the whiners won't quit. I still think you need 3 more employees. |
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I still think you need 3 more employees. Quoted:
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I guess everyone's at work??? Throw up a free pmag or something, this is worse than asking someone to do your homework for you. No shit. Isn't this what you get paid to do OP? I can surely make a schedule but I am trying to make it at least half way acceptable so the whiners won't quit. I still think you need 3 more employees. I have 6, need to hire one more. I also have two helpers that can cover weekdays only. That gives me 9 total |
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how many hours a week do you have employees work? how is overtime paid? what incentive do they have to work nights?
toss on a 5-10% diff for nights and an additional 5% diff for weekends someone will work every friday, saturday, and sunday night. you could also do a 7 on 7 off schedule like someone stated. work wed-tuesday every other week. with 6 guys you get 18 man days without paying ot... you need 15 to cover your normal shift and an additioal 7 to cover your nights and weekends. hiring 1 more will save you paying out a lot of OT. how many guys do you have now? If you have to hire bump a seasoned guy on nights with a differential and hire an apprentice/helper who is a student. work the shit out of the helper and then move them to weekends while they go to school after a year or two. pay them low to start and give them a bump with the expectation they go on nights or weekends. EDIT: 9 is gravy, find out who wants to work what then bend it how you need. |
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We cover 24/7 with four people working 12 hour shifts with only one person on duty at a time. This ends up with 4hours OT a pay period.
Ex: day shift is 0600-1800 Mon, Tue, Fri, Sat, Sun, Wed, Thur. The other shift would work the other seven days. Night shift does the same from 1800-0600. You work every other Fri, Sat, Sun, and are off every other Fri, Sat, Sun. Seven 12hr shifts in a 14 day pay period. I know you have more people to work in. There is a name for this schedule but I can't remember it. |
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I run the operations and maintenance for two office buildings. A little over 1,000,000 sq. ft. of property. Until a few weeks ago we were basically a 6am-6pm weekday operation. Everyone had weekends and nights off unless something special was going on. We have new tenants and will have to staff the buildings 24/7. Of course no one is happy. I asked the guys to come up with an acceptable schedule covering all shifts and I would consider it. All that did was leading to bitching and whining, telling me to hire a weekend and night guy. This is where the schedule geniuses are needed. I need to come up with a schedule for 6 guys. Mon - Fri I need most of my coverage. From 6pm-6am on weeknights and on weekends I only need one guy on duty. Mon - Fr- 6am-6pm, I need a minimum of three guys on duty. I am trying to give everyone at least a Saturday or a Sunday off. Anyone with a similar job and schedules that may work? Do your guys prefer a rotation or a fixed schedule? You're doubling the coverage requirements. (6am-6pm is 12 hours, so 24 hour coverage is twice that unless you explain what's different in your operation) So hire twice as many people as you have now. Don't do rotating shifts. Hire for late night shifts. |
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How about a standard 12,hour shift with every other weekend off:
Week 1: Monday / Tuesday 6p-6a, Wednesday /Thurs off, Friday/Saturday / Sunday 6p to 6a Week 2: Monday /Tuesday off, Wednesday /Thursday 6p to 6a, friday/Saturday / Sunday off In that 2,week period each person gets 1 night where they only work 8 hours.. |
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OP I have a solution using your 2 helpers but not all of you 6 regular will get 40 hrs. Three of them would get 36
NVM I fixed it to work for 40hrs for the 6 you have, 20hrs for helper 1, and 28hrs for helper 2. If you bring in 1 more FT person it will be better because then you could give #7 40 hours a week and then use your helpers during the week when people are sick or on vacation. |
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We have new tenants and will have to staff the buildings 24/7. I need to come up with a schedule for 6 guys. Mon - Fri I need most of my coverage. From 6pm-6am on weeknights and on weekends I only need one guy on duty. Mon - Fr- 6am-6pm, I need a minimum of three guys on duty. based on those things, you don't have enough staff. M-F you need to fill a minimum 20 shifts of 12 hours duration each. sat/sun add another 4 x 12s. that's 24*12= 288 hours, or 6 full time schedules with 48 hours of overtime. essentially, everyone gets 4 x 12hr shifts. and you don't have a swingman/part timer who can fill slots if someone can't fill their shift, so someone could get stuck with a 60 hour week just by covering one extra shift. by saying that you need 3 guys minimum, you imply that there are times when you'll need more than 3 on a shift, which fucks your schedule completely. and due to 7 graveyard shifts a week, someone is going to get a split day/night schedule. it's a really ugly situation if i'm reading it right. all these ingredients are a recipe for shitty morale and high turnover. but if you absolutely have to get it done with 6, get out your schedule blank, and let everyone choose 3 shifts for themselves. this is your carrot for them. the 4th shift for everyone will be decided by you, based on the needs of the schedule period. in the event that they can't agree or you can't get a particular shift covered, then you have to step in and be the bad guy. this is part of being a boss. |
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We cover 24/7 with four people working 12 hour shifts with only one person on duty at a time. This ends up with 4hours OT a pay period. Ex: day shift is 0600-1800 Mon, Tue, Fri, Sat, Sun, Wed, Thur. The other shift would work the other seven days. Night shift does the same from 1800-0600. You work every other Fri, Sat, Sun, and are off every other Fri, Sat, Sun. Seven 12hr shifts in a 14 day pay period. I know you have more people to work in. There is a name for this schedule but I can't remember it. Its the Modified Dupont . We used to do this at my Dept and we rotated between days and nights every two weeks, but it'll also work rotating days to nights once a month or as fixed days and fixed nights. |
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We cover 24/7 with four people working 12 hour shifts with only one person on duty at a time. This ends up with 4hours OT a pay period. Ex: day shift is 0600-1800 Mon, Tue, Fri, Sat, Sun, Wed, Thur. The other shift would work the other seven days. Night shift does the same from 1800-0600. You work every other Fri, Sat, Sun, and are off every other Fri, Sat, Sun. Seven 12hr shifts in a 14 day pay period. I know you have more people to work in. There is a name for this schedule but I can't remember it. Pitman |
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Since I have been operating commercial buildings for close to 29 years I can say this is going to be tough if you can't hire some more building engineers.
A million square feet is a fucking nightmare alone even with six guys. But 24/7 with the same crew!! Look, shit happens ALL the time at these commercial properties and it's bad enough many are on call 24/7 but even though you are not called out that much once a property is going around the clock you are going to start having issues. Hire more qualified guys or you will lose some of your guys in the end. |
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how many hours a week do you have employees work? how is overtime paid? what incentive do they have to work nights? toss on a 5-10% diff for nights and an additional 5% diff for weekends someone will work every friday, saturday, and sunday night. you could also do a 7 on 7 off schedule like someone stated. work wed-tuesday every other week. with 6 guys you get 18 man days without paying ot... you need 15 to cover your normal shift and an additioal 7 to cover your nights and weekends. hiring 1 more will save you paying out a lot of OT. how many guys do you have now? If you have to hire bump a seasoned guy on nights with a differential and hire an apprentice/helper who is a student. work the shit out of the helper and then move them to weekends while they go to school after a year or two. pay them low to start and give them a bump with the expectation they go on nights or weekends. EDIT: 9 is gravy, find out who wants to work what then bend it how you need. Thais the problem... everybody wants to work days. I ahve to make a schedule, piss them off and hope no one quits |
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How about a standard 12,hour shift with every other weekend off: Week 1: Monday / Tuesday 6p-6a, Wednesday /Thurs off, Friday/Saturday / Sunday 6p to 6a Week 2: Monday /Tuesday off, Wednesday /Thursday 6p to 6a, friday/Saturday / Sunday off In that 2,week period each person gets 1 night where they only work 8 hours.. Gotta keep it to 40 hours in a work week |
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Since I have been operating commercial buildings for close to 29 years I can say this is going to be tough if you can't hire some more building engineers. A million square feet is a fucking nightmare alone even with six guys. But 24/7 with the same crew!! Look, shit happens ALL the time at these commercial properties and it's bad enough many are on call 24/7 but even though you are not called out that much once a property is going around the clock you are going to start having issues. Hire more qualified guys or you will lose some of your guys in the end. Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. |
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Our department works days 0700-1530, day group in teams numbered 1-7. Day crews work days on weekends every 7 weeks. Second shift works 1430-2230, 3 guys on second. One guy on seconds works all weekdays, second guys days off are Mon./Tues, third guy on 2nd days off are Wen./Thur. 3rd shift is 3 guys, 7 straight and two off for 3 weeks and 7 straight 4 days off.
We have over 1 million sq feet of Hospital under roof, not counting the 17-20 other large buildings. |
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Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. Quoted:
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Since I have been operating commercial buildings for close to 29 years I can say this is going to be tough if you can't hire some more building engineers. A million square feet is a fucking nightmare alone even with six guys. But 24/7 with the same crew!! Look, shit happens ALL the time at these commercial properties and it's bad enough many are on call 24/7 but even though you are not called out that much once a property is going around the clock you are going to start having issues. Hire more qualified guys or you will lose some of your guys in the end. Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. I purpose hire all my night and weekend guys. I have never had good luck moving day shift people to nights and weekends when they didn't want to go. These folks have families and commitments and if they are employeed by you, they are likely employable and will find another job sooner or later. I hope you are being paid more to cover more. |
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Just thought someone might be in a similar job and could post a schedule of what they do. Google "The Pittman Schedule"... 12hr shifts, kicks ass. Very popular in LE, Corrections, etc. Excellent way to cover a 24hr clock. I've saw some private agencies where they schedule the day shifts a 4hr day once a week, to eliminate overtime. Evening shifts, generally end up w/ 2hrs OT a week, unless you can figure out a way to avoid that. |
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Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. Quoted:
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Since I have been operating commercial buildings for close to 29 years I can say this is going to be tough if you can't hire some more building engineers. A million square feet is a fucking nightmare alone even with six guys. But 24/7 with the same crew!! Look, shit happens ALL the time at these commercial properties and it's bad enough many are on call 24/7 but even though you are not called out that much once a property is going around the clock you are going to start having issues. Hire more qualified guys or you will lose some of your guys in the end. Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. Easy. You can't. Accept that around 30% will quit once the new schedule is posted. |
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Easy. You can't. Accept that around 30% will quit once the new schedule is posted. Quoted:
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Since I have been operating commercial buildings for close to 29 years I can say this is going to be tough if you can't hire some more building engineers. A million square feet is a fucking nightmare alone even with six guys. But 24/7 with the same crew!! Look, shit happens ALL the time at these commercial properties and it's bad enough many are on call 24/7 but even though you are not called out that much once a property is going around the clock you are going to start having issues. Hire more qualified guys or you will lose some of your guys in the end. Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. Easy. You can't. Accept that around 30% will quit once the new schedule is posted. Thats what I'm afraid of. decent people are hard to hire. There are lazy bastards that stop by all of the time and give me resume's. I have come across some of them in the past, and they want to sit on their lazy asses all day. |
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Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. Quoted:
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Since I have been operating commercial buildings for close to 29 years I can say this is going to be tough if you can't hire some more building engineers. A million square feet is a fucking nightmare alone even with six guys. But 24/7 with the same crew!! Look, shit happens ALL the time at these commercial properties and it's bad enough many are on call 24/7 but even though you are not called out that much once a property is going around the clock you are going to start having issues. Hire more qualified guys or you will lose some of your guys in the end. Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. These days I operate a building solely for the owner,which means I am free from working for a damn property management company. I am on call 24/7 and am in fact here right now waiting on a certain large national HVAC company so we can make a repair to three large 25,000 ton units whose design is causing water to leak into the return air duct and to the ceiling tiles. It's a damn mess this week!! 
I have operated a building years ago that ran around the clock. We had a Stationary engineer watching the boiler on third shift and two others on the 3-11 shift. However that building did not operate past 7:00 a.m. on Saturdays and would start up again at 7:00 a.m. on Mondays. I feel your pain. 
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These days I operate a building solely for the owner,which means I am free from working for a damn property management company. I am on call 24/7 and am in fact here right now waiting on a certain large national HVAC company so we can make a repair to three large 25,000 ton units whose design is causing water to leak into the return air duct and to the ceiling tiles. It's a damn mess this week!!
I have operated a building years ago that ran around the clock. We had a Stationary engineer watching the boiler on third shift and two others on the 3-11 shift. However that building did not operate past 7:00 a.m. on Saturdays and would start up again at 7:00 a.m. on Mondays. I feel your pain. Quoted:
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Since I have been operating commercial buildings for close to 29 years I can say this is going to be tough if you can't hire some more building engineers. A million square feet is a fucking nightmare alone even with six guys. But 24/7 with the same crew!! Look, shit happens ALL the time at these commercial properties and it's bad enough many are on call 24/7 but even though you are not called out that much once a property is going around the clock you are going to start having issues. Hire more qualified guys or you will lose some of your guys in the end. Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. These days I operate a building solely for the owner,which means I am free from working for a damn property management company. I am on call 24/7 and am in fact here right now waiting on a certain large national HVAC company so we can make a repair to three large 25,000 ton units whose design is causing water to leak into the return air duct and to the ceiling tiles. It's a damn mess this week!!
I have operated a building years ago that ran around the clock. We had a Stationary engineer watching the boiler on third shift and two others on the 3-11 shift. However that building did not operate past 7:00 a.m. on Saturdays and would start up again at 7:00 a.m. on Mondays. I feel your pain. I work directly for the owners also. Been at these buildings for 10 years. One building is going through major renovations. One section of the office tower is being turned into a hotel. New chiller plant is being installed, two elevator bank mods happening at the same time, moving water mans, sprinkler mains etc. Because of the hotel we are going 24/7 |
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M T W H F Sa Su M T W H F Sa Su
A 6A-6P 6A-6P OFF OFF 6A-6P 6A-6P 6A-6P OFF OFF 6A-6P 6A-6P OFF OFF OFF B 6P-6A 6P-6A OFF OFF 6P-6A 6P-6A 6P-6A OFF OFF 6P-6A 6P-6A OFF OFF OFF C OFF OFF 6A-6P 6A-6P OFF OFF OFF 6A-6P 6A-6P OFF OFF 6A-6P 6A-6P 6A-6P D OFF OFF 6P-6A 6P-6A OFF OFF OFF 6P-6A 6P-6A OFF OFF 6P-6A 6P-6A 6P-6A E 8-5 8-5 8-5 8-5 8-5 OFF OFF 8-5 8-5 8-5 8-5 8-5 OFF OFF F OFF 8-5 8-5 8-5 8-5 8-5 OFF OFF 8-5 8-5 8-5 8-5 8-5 OFF G 8-5 8-5 8-5 8-5 OFF OFF 8-5 8-5 8-5 8-5 8-5 OFF OFF 8-5 Damn formatting wont work out right for a grid, but that is the idea. Rotate shifts every four weeks, or eight. Everyone gets either at least one weekend day off a week or a three day weekend every other week. |
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How big is that place?? 25,000 tons? my plants are only 1500 tons each These days I operate a building solely for the owner,which means I am free from working for a damn property management company. I am on call 24/7 and am in fact here right now waiting on a certain large national HVAC company so we can make a repair to three large 25,000 ton units whose design is causing water to leak into the return air duct and to the ceiling tiles. It's a damn mess this week!!
I have operated a building years ago that ran around the clock. We had a Stationary engineer watching the boiler on third shift and two others on the 3-11 shift. However that building did not operate past 7:00 a.m. on Saturdays and would start up again at 7:00 a.m. on Mondays. I feel your pain. Quoted:
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Since I have been operating commercial buildings for close to 29 years I can say this is going to be tough if you can't hire some more building engineers. A million square feet is a fucking nightmare alone even with six guys. But 24/7 with the same crew!! Look, shit happens ALL the time at these commercial properties and it's bad enough many are on call 24/7 but even though you are not called out that much once a property is going around the clock you are going to start having issues. Hire more qualified guys or you will lose some of your guys in the end. Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. How big is that place?? 25,000 tons? my plants are only 1500 tons each These days I operate a building solely for the owner,which means I am free from working for a damn property management company. I am on call 24/7 and am in fact here right now waiting on a certain large national HVAC company so we can make a repair to three large 25,000 ton units whose design is causing water to leak into the return air duct and to the ceiling tiles. It's a damn mess this week!!
I have operated a building years ago that ran around the clock. We had a Stationary engineer watching the boiler on third shift and two others on the 3-11 shift. However that building did not operate past 7:00 a.m. on Saturdays and would start up again at 7:00 a.m. on Mondays. I feel your pain. |
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Since I have been operating commercial buildings for close to 29 years I can say this is going to be tough if you can't hire some more building engineers. A million square feet is a fucking nightmare alone even with six guys. But 24/7 with the same crew!! Look, shit happens ALL the time at these commercial properties and it's bad enough many are on call 24/7 but even though you are not called out that much once a property is going around the clock you are going to start having issues. Hire more qualified guys or you will lose some of your guys in the end. Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. These days I operate a building solely for the owner,which means I am free from working for a damn property management company. I am on call 24/7 and am in fact here right now waiting on a certain large national HVAC company so we can make a repair to three large 25,000 ton units whose design is causing water to leak into the return air duct and to the ceiling tiles. It's a damn mess this week!!
I have operated a building years ago that ran around the clock. We had a Stationary engineer watching the boiler on third shift and two others on the 3-11 shift. However that building did not operate past 7:00 a.m. on Saturdays and would start up again at 7:00 a.m. on Mondays. I feel your pain. How big is that place?? 25,000 tons? my plants are only 1500 tons each |
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How big is that place?? 25,000 tons? my plants are only 1500 tons each Quoted:
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Since I have been operating commercial buildings for close to 29 years I can say this is going to be tough if you can't hire some more building engineers. A million square feet is a fucking nightmare alone even with six guys. But 24/7 with the same crew!! Look, shit happens ALL the time at these commercial properties and it's bad enough many are on call 24/7 but even though you are not called out that much once a property is going around the clock you are going to start having issues. Hire more qualified guys or you will lose some of your guys in the end. Are your buildings 24/7? I have 6 licensed engineers, 2 full time maintenance guys. I hope to hire one more engineer. I will have 9 to work with. My problem is switching guys that had all day work to evenings, nights and weekends without losing some of them. These days I operate a building solely for the owner,which means I am free from working for a damn property management company. I am on call 24/7 and am in fact here right now waiting on a certain large national HVAC company so we can make a repair to three large 25,000 ton units whose design is causing water to leak into the return air duct and to the ceiling tiles. It's a damn mess this week!!
I have operated a building years ago that ran around the clock. We had a Stationary engineer watching the boiler on third shift and two others on the 3-11 shift. However that building did not operate past 7:00 a.m. on Saturdays and would start up again at 7:00 a.m. on Mondays. I feel your pain. How big is that place?? 25,000 tons? my plants are only 1500 tons each Sorry Kennyo,I put waaaay too many zeros in that . They are 25 ton 
I have ten of those and four smaller A/C units. It was too damn early when I was rush typing. |
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Google "The Pittman Schedule"... 12hr shifts, kicks ass. Very popular in LE, Corrections, etc. Excellent way to cover a 24hr clock. I've saw some private agencies where they schedule the day shifts a 4hr day once a week, to eliminate overtime. Evening shifts, generally end up w/ 2hrs OT a week, unless you can figure out a way to avoid that. Quoted:
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Just thought someone might be in a similar job and could post a schedule of what they do. Google "The Pittman Schedule"... 12hr shifts, kicks ass. Very popular in LE, Corrections, etc. Excellent way to cover a 24hr clock. I've saw some private agencies where they schedule the day shifts a 4hr day once a week, to eliminate overtime. Evening shifts, generally end up w/ 2hrs OT a week, unless you can figure out a way to avoid that. Those schedules are great when you need even coverage throughout every shift. I need more during the week. Minimal on nights and weekends |